From XU Magazine, 
Issue 29

Establish a higher level of control with our new Advanced plan

The new ApprovalMax Advanced plan has additional features to improve processes for spend control and supplier vetting, as well as helping AP and AR approvers do their job more efficiently.
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The Advanced plan: for a higher level of control and increased efficiency

ApprovalMax is focused on increasing team productivity in accounting and enhancing client collaboration by automating the approval process for AP and AR. It replaces paper and email-based approval routing with fully automated and easily configurable approval workflows. Our key functionality includes flexible approval rules of any complexity, an option to authorise requests from the email notification, automated tracking of all approval-related activities with audit trails and detailed audit reports. The mobile app facilitates the review and approval of bills and expenses on the go in real time.

We constantly communicate with our customers and therefore know that some of them are looking for a higher level of control when it comes to approvals. Many organisations with strict budget policies have to validate spending against budgets, and also need to vet their suppliers before ordering goods or services. Obviously, the more purchasing an organisation does, the more difficult it gets to authorise every single invoice that comes in.

Our new Advanced plan addresses these challenges. It allows you to establish a higher level of control for the company as well as increase process efficiency by providing approvers with the right tools to let them focus on what’s really important.

New features of the Advanced plan

OurAdvanced plan has a good set of features. These new features are also available with our Premium plan.

Budget Checking 

The Budget Checking functionality improves spend control and saves time because approvers get a clear real-time overview of all budgets impacted by the documents they are approving. They can view the respective budgets right next to the documents waiting for their decision. Budgets are synchronised in real time and approvers can see which documents have already affected a specific budget. ApprovalMax uses account codes and document dates to pull the relevant budgets for each of the line items in a document under approval. 

Supplier Approvals

The Supplier Approval workflow automates the supplier/vendor vetting process, which often involves various departments such as finance, legal, and security. That’s why organising it in a way to get all necessary approvals and the new suppliers confirmed on time can require a lot of  effort. With this new workflow, Requesters enter the supplier data and then the supplier approval request goes automatically through all required steps while timely notifications are sent to the relevant approvers. Once an approval is complete, all steps are logged in an automatically generated audit trail.


When there are lots of expenses of various types, it doesn’t make sense to approve regular or minor expenses manually - no matter how easy approvals with our mobile app are, approvers still need time to go through all the invoices. Even worse, it’s harder to focus on those documents that do require attention when you’re already tired from going through plenty of “no brainer” ones, like utilities. The Auto-approval feature saves approvers a lot of time and helps them focus on what’s really important because all documents that meet the conditions you specify in the auto-approval step will be authorised automatically and not assigned to anyone.

How can I try out these features?

If you’re already a customer, your organisation’s administrator or account owner can switch the trial for our Advanced Plan on directly in the product or upgrade your organisation. If you’re new to ApprovalMax, just start a trial - you’ll get access to the Advanced plan features.

Why leave it there?

To learn more about ApprovalMax

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