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Pleo Bills: A whole new way to track and pay all your invoices

April 29, 2021

This article originated from the Xero blog. The XU Hub is an independent news and media platform - for Xero users, by Xero users. Any content, imagery and associated links below are directly from Xero and not produced by the XU Hub.
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Bills are a huge part of how companies spend money, and the manual process involved in invoice management doesn’t just swallow time. It also creates stress when it comes to budgeting and managing company cashflow.

We know that invoice management is a huge deal for businesses across Europe, in fact, our recent survey found that for the majority of companies, invoices make up more than 50% of all spending — and for half of all finance teams, bills account for 75% or more of all outgoings.

And that’s exactly why we’re launching Pleo Bills, our invoice management system that removes the hassle from paying invoices, while keeping you in control of your finances. Wondering why we’re launching now? Well, we have the answer to that too.

Introducing Pleo Bills

Unlike other invoice management tools, Pleo Bills goes a step further. It gives you one handy place to track, pay and account for every bill your team receives — so you’re well and truly on top of company finances.

Once someone from your team receives an invoice, they forward it to the company’s Pleo Bills email address.

Admins get a full overview of what was ordered, who the supplier is, how much they’re owed – and when it’s due.


Our handy tool makes invoice handling so much faster, from the second the invoice arrives in your inbox to the moment it’s reconciled in your accounts.

That increases your visibility of the entire process and helps you avoid getting bogged down with each payment.

And we’ll also do the tedious work for you. Instead of your bookkeeper manually checking and adding every piece of information on the invoice, Pleo automatically uploads all the vital information for you.

Schedule payments so you’re always in control of cashflow

All it takes is one, unforeseen bill to make a huge difference to your cashflow. With Pleo Bills, every bill from every team is visible in one overview and you can schedule payments at a time that works for you – and your finances.

Paying a bill from a supplier in the UK? Pleo offers free domestic transfers, so you won’t be charged a penny to make the payment.

And to pay bills to a seller with their bank account outside the UK, we charge a £10 international transfer fee.

Tracking every bill and invoice from various departments is laborious work, and this only becomes harder to manage as your company grows.

Not only does this mean you’ve got a handle on all outgoings, but it also reduces the risk of overdue bills and late payment fees for invoices that you simply didn’t spot in time.

Our recent study found that 48% of businesses are forced to make late invoice payments, which is usually followed by a fee.

Every bill is accounted for

Right now, Bills integrates with Xero, is compatible with Sage 50 and also offers custom or generic CSV exports.

Not a bad start, but we’re working on adding even more accounting options to that list. QuickBooks fans, look out, that one's really not far away.

You can account for every bill even before it has been approved or paid. We’ll even make sure the VAT details are correct, so everything adds up.

With Pleo Bills, there are no loose ends, no rogue invoices and no chasing. That adds up to a lot more time for you and your team to do work that really matters.

Speed up decisions with Pleo

Try Pleo Bills now in the UK

To start, we’re rolling the new feature out in the UK  — but before long, all of our markets will be able to manage and track their invoices through Pleo.

As an admin in the UK, you can get started with Pleo Bills today by logging into Pleo on desktop.

On your home page, you’ll see Pleo Bills in your navigation bar and you may even be prompted to get started. Just press ‘enable Bills’ and we’ll generate a Bills email for you — this is the address that your team should forward all their emailed invoices to and we’ll handle the rest.

And we’re not stopping there.

Before you know it, Pleo Bills will be packed full of new features, making your invoice management processes even more seamless.

From adding approval workflows to bulking payments to managing bills all from your mobile — manually handling invoices can be a thing of the past.

Why leave it there?

To find out more about Pleo

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